Posted: 18 September 2019

Scottish Swimming - Executive Officer

Scottish Swimming
University of Stirling
Job Type:
£21k plus 6% pension
Closing date:
02 October 2019
Interview date:
07 October 2019

Do you want to be part of a dynamic team for one of Scotland’s leading sports?

Salary £21k plus 6% pension (Full-time)

Scottish Swimming is one of the leading sports organisations in Scotland. We are seeking an enthusiastic and organised Executive Officer to provide administrative support to the Club Development Team and co-ordinate wellbeing courses and enquiries. The role is based at Airthrey Castle on Stirling University Campus, good communication and strong administrative and organisational skills are essential. In addition you can demonstrate an ability to multi-task and have strong IT skills.

Key Functions:

  • Provide administrative support to the Regional Swimming Development Managers (RSDMs) to deliver Club Development projects. 
  • Support the Safeguarding Officer, acting as the first point of contact for enquiries from clubs.
  • Co-ordinate all training courses for Wellbeing and Protection and handle PVG checks for our volunteers.
  • Provide general support for Diving, Open Water, and Water Polo disciplines as well as the Swimming Technical Officials as required.

In return you will be offered an attractive salary, including contributory pension, as well as being part of a dynamic team that aims to ensure that Scottish Swimming continues to lead the way in innovation.

Scottish Swimming has a set of values which are available on our website and we are committed to selecting staff solely on the basis of their ability to do the job for which they are being recruited (all applications are anonymized in the initial selection stage). We welcome applications from all sectors of the community.

The Application Process

Applications should include a cover letter addressing your fit with the position and with Scottish Swimming, along with a full CV. Please note there is not an application form. All information should be sent to Francesca Carlo:

All applications will be acknowledged.

Unfortunately, applications received after the closing date cannot be considered.

Closing Date:               Midday 2nd October 2019

Interviews:                  Monday 7th October

Start Date:                   November 2019

For an informal chat about the job please call Francesca Carlo at Scottish Swimming on 07834730578.

Person Profile

Knowledge, Skills and Abilities

  • Proven experience in an administrative role is essential.
  • Experience in co-ordinating projects with attention to detail.
  • Strong skills in MS Office is essential, in particular in Word and Excel
  • Excellent interpersonal, and communication skills.
  • Proven ability to demonstrate confidence, empathy, enthusiasm and initiative.
  • Ability to be proactive, work with minimal direction and supervision and have a ‘make it happen’ attitude.
  • An ability to interface with professional and volunteer staff.
  • A good understanding and fit with Scottish Swimming values and culture.
  • Knowledge in the field of Wellbeing and Protection or PVG processing is not required; full training will be given in this area.

Qualifications and Training

  • Educated to Degree/HND standard or equivalent or minimum 2 years appropriate work experience.
  • IT Skills-competent with  MS Products- Word, Outlook, Excel and PowerPoint.
  • Use of a Database Package desirable but not essential