Posted: 26 November 2019

Volunteer Coordinator

Scottish Swimming East District
Various within Fife, the Lothians and the Borders
Job Type:
Closing date:
10 January 2020

The SASA East District is looking for a volunteer co-ordinator.


This new and exciting role will look to ensure that volunteers that underpin East District activities are fully supported with the wide variety of roles that they undertake across all disciplines.


This role will ensure that the district can continue to offer a high level of support to its members.


For more details please see the Volunteer Co-Ordinator job description.


Please submit your application to Duncan McKinnell, East District Vice President at Duncan can also be contacted with any questions regarding the role.


Role Purpose

The post holder will maintain a register of volunteer roles within Scottish Swimming East District, identifying vacancies and overseeing the recruitment, support, training and recognition of the volunteers fulfilling these roles.  This includes roles within the District and Regions, including Technical Officials and covers all disciplines. Club volunteer positions are not covered by this role.

Main Functions and Duties

  • Identify volunteer roles within the District and Regions, ensuring that each role has a role description
  • Maintain a register of volunteers, ensuring that they are members of Scottish Swimming
  • Maintain a prospect list of potential volunteers
  • Ensure that volunteers receive adequate training for the role
  • Act as a contact point for volunteers
  • Liaise with the District Executive, Committee Chairs, event organisers and others who are responsible for the deployment of volunteers
  • Obtain feedback from volunteers and develop a programme to improve the volunteer experience where required
  • Develop a support and recognition scheme for District volunteers
  • Ensure that volunteers have signed up to the Scottish Swimming volunteers’ code of conduct.

Note that the role does not cover the direct management of volunteers in the roles they undertake.

Skills / Attributes

  • Be approachable and a good listener
  • Confident and effective communicator
  • Tactful and discrete
  • Well organised and able to work with others
  • Enthusiastic and a good motivator


  • Must be a member of Scottish Swimming
  • Complete PVG disclosure
  • Attend appropriate training, including appropriate Safeguarding courses


  • Number of volunteers
  • Number of unfilled roles
  • Volunteer satisfaction

Line Manager

  • District President

Time Commitment

The role is estimated at around 10 – 15 hours per week, including District event weekends


This is a voluntary role with reimbursement of travel and other expenses incurred