Poolside Passes

Poolside Pass Information/ Accreditation

A pass is required for any team staff wishing to be poolside.  Within the venue all team staff and swimmers must wear their accreditation pass and have it visible at all times. 

Without a valid pass any team staff will NOT be permitted on poolside.

All passes must be worn by all team personnel and made visible at all times.  Passes will be emailed direct to members to print themselves after the application deadline.  Plastic wallets will be available for collection from Information Desk at our Scottish Swimming National Events on or after the first day of the Event.

Applying for a Pass

All applications have to be submitted online, Guidelines can be found here:-

Scottish Swimming Members – Guidance
Non Scottish Member Guidance

  • Please Note:  All team staff passes must be confirmed by the Head Club/Team coach as detailed on the online application form
  • All applicants MUST be PVG/CRB/DBS checked through either: Scottish Swimming/Swim England/Swim Wales.  It is the responsibility of the Club/Coach to ensure that, if they require their swimmers to have team staff representation on the poolside, their application is made in good time and that the relevant PVG/Criminal Records Bureau (CRB)/Disclosure & Barring Service (DBS) forms have been completed and sent to the Scottish Swimming/Swim England/Swim Wales office(s) 
  • Scottish Swimming will not issue any Team Staff Pass unless a person has a valid PVG/CRB/DBS through the Scottish Swimming/Swim England/Swim Wales. In-line with current legislation, valid PVG/CRB/DBS from any other agency, will not be accepted.  If you have any queries regarding PVG/CRB/DBS certification, please contact your Governing Body or Scottish Swimming via email to wellbeingprotection@scottishswimming.com
  • Applicants must submit one recent photograph (jpeg format). This should be uploaded onto  the Azolve system onto your profile page – this image will be used for the coaches pass. Previous applicants need not submit a photograph unless their appearance has changed dramatically or they wish to update the photograph held on file. Photographs should be taken under the same rules as passport photographs.

Applying for a pass from outside the UK

  • Team Staff applying for passes from outside the UK should make arrangements for their National Governing Body to forward a letter of declaration to the CEO of Scottish Swimming that all applicants have conformed with their ‘home country’s’ policy concerning child protection; Passes will not be issued without such a letter