Help and Guidelines for Members

Below are answers to the most frequently asked questions from our members. If you don’t find the answer to your question below, please don’t hesitate to get in touch here and we will be happy to help. 

You can also refer to our Member's User Guide for the Online Membership System - please click here 

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Scottish Swimming’s Online Membership System contains all data relating to your club, qualifications you have, which country you represent, and links into the rankings system. It is also used by members to transfer clubs or attend events or courses.

To get help logging on to the system please click here

To access a full members user guide to help applying for transfers and other areas of the system please click here.

If you are still having issues, please don’t hesitate to contact us; please email info@scottishswimming.com 

For swimmers - If you are transferring from one club to another you need to go online as a member, and apply for the transfer – the club cannot do this for you.

Swimmers apply online to transfer club. A guide for this can be found here 

Once you have applied for the transfer you will receive an email confirming that you have started the process. Both clubs have to approve this transfer, then it comes to Scottish Swimming to give the final approval. Once all approvals have been given you will receive an email confirming you are free to represent your new club - however please note, our governance states these only get accepted by Scottish Swimming at the end of each month, meaning you are then free to swim from the 1st of the next month from approval by all parties.

For non-swimmers – anyone who is a volunteer, a technical official, or a teacher/coach does not need to go through the online transfer process. Simply send us an email to info@scottishswimming.com telling us your name, date of birth and membership number (if you know it) and details of which club you are transferring from and to. A non swimmer does not need to wait for the clubs to approve the transfer.

When you apply for a transfer, each club has to approve the transfer (they each get two weeks to approve), then once it comes to Scottish Swimming to approve, the swimmer will be free to represent the new club from the first of the month FOLLOWING the date we receive the approved application.

For example if you apply to transfer on 1st September, and both clubs approve by 21st September, we will approve this so you can represent your new club from 1st October. If you are competing before that date, you need to swim as unattached.

Yes. A swimmer can affiliate to more than 1 club in any district but the clubs have to be affiliated to Scottish Swimming. The swimmer must decide which club will be their 1st claim club, which is the club they will normally represent in events. A swimmer cannot compete for a 2nd claim club without written permission from the 1st claim club.  An individual has a right to join additional club(s) in order to participate in an aquatic discipline not provided by their current club(s). 

To add additional clubs, a swimmer needs to fill in a paper form which has to be signed by all clubs involved and then return it to Scottish Swimming. 

This form is required for Swimmers that want to add additional clubs - if you are transferring clubs (ie leaving one and joining a new one), then you can apply online (see section about online transfers).

Non-swimmers do not need to complete a change of club form when adding another club (Club Volunteers, Teacher/Coach, Technical Officials). Just send us an email to do this.

All current members of Scottish Swimming can access their individual SASA membership numbers via the 'Membership Check' link at the top of the home page or by logging into their online profile at www.scottishswimmingmembers.com 

If you cannot see your membership numbers online:


a) you are no longer a current member with your club.
b) you have ‘opted out’ through the Data Protection Policy letter you received.
d) you have ‘opted out’ when completing your membership form or on your online profile

This type of membership is called Scottish Non-Residential Membership.

To be eligible to swim with Scotland as your Country of International Representation, a swimmer must:

- be a native of Scotland or

- have a Scottish mother or father

All swimmers must be registered with the National Federation to be able to compete (eg British Swimming).

They can then apply for Scottish non residential membership, and for this reggistration to be valid, an annual swimmer membership fee must be paid.

To apply for Scottish non residential membership, the form can be found here

Please note, a swimmer cannot change Country of International Representation to swim at Scottish National meets and then change back to England to swim at English National meets.