Tuesday, August 30, 2016 Scottish Swimming Auditor / External Examiner - Invitation to Tender Invitation to Tender for Financial Auditors for Scottish Swimming Introduction Scottish Swimming is the Governing Body for Swimming, Diving, High Diving, Masters Swimming, Open Water Swimming, Synchronised Swimming and Water Polo. Swimming is a sport for everyone and we are committed to developing the sport in an inclusive, equitable and fair way. Our Vision is simple and clear: Everyone can Swim! Our Mission is to inspire our members and partners in the development of aquatics, providing leadership and expert support, resulting in more people taking part and reaching their full potential. Our Strategic Objectives are: To increase the number of people of all ages and abilities participating in swimming forhealth, fitness and fun To support and develop stronger, sustainable clubs that will provide increased and quality opportunities for people to participate at all levels To enhance the aquatic pathway, ensuring high performance results through effectiveathlete development and quality coaching Scottish Swimming works with and for our members and understands that everything we want to achieve needs to be in partnership with local and national organisations supporting and working with us. Background Scottish Amateur Swimming Association Limited (trading as Scottish Swimming) is a company limited by guarantee with no share capital incorporated on the 27 March 2003. The sole member of the company is Scottish Amateur Swimming Association which in turn is made up of four districts (North, Midlands, East & West). Scottish Swimming currently has circa 21,500 members who are all part of one of our 160 affiliated clubs. In addition we work with Local Authorities and Trusts across Scotland and with other national organisations such as sportscotland. Our main areas of work are teacher and coach education, club development; learn to swim, participation and performances programmes, events and member services. Scottish Swimming receives funding from sportscotland and the Scottish Executive to support the costs of our infrastructure and swimmer pathway. Much of this funding is ring-fenced for specific posts and programmes with conditions outlining the criteria that each of the investment awarded is based on. One of the requirements from the Auditors / External Examiner would be to sign the accounts providing assurance to sportscotland that the company has utilised the funds in accordance with the conditions of the investment awarded. For further information on Scottish Swimming please view a copy of the Corporate Plan (2015-2021) held within the Scottish Swimming website: http://www.scottishswimming.com/media/1410135/CorporatePlan2015_2021Web.pdf Auditor or External Examiner Services Scottish Swimming’s Auditing requirements can be captured in the main through the following areas. The main duties of the appointed firm would be to sign off the financial statements that are prepared for the company’s Annual Business Document, prepare statutory accounts and abbreviated accounts for filing at Companies’ House and assist with the preparation of the company’s Corporation Tax liabilities. In addition to this, as a governing body for sport, we have a number of constitutional requirements to meet which are outlined below:- The financial year end will take place on the 31st October 2017. The audit will commence the week commencing 27th November 2017. The financial accounts which are prepared for our members are presented at the Annual General Meeting which will take place on Saturday 24th February 2018. Our constitutional requirements state that the members will receive a copy of the constitutional documents 21 days prior to the Annual General Meeting therefore the audit and preparation of accounts would need to be completed no later than 12th January 2018. Timeframe The closing date for applications is Friday 30th September 2016 (noon) with the appointment of Scottish Swimming’s Auditor / External Examiner being ratified at our AGM on 25th February 2017. Your proposal should be based on a new agreement commencing on the 31st October 2017, for a three year period to be approved annually by our members at each AGM. Proposal/Tender In your proposal you should highlight the following:- Brief description of your business Approach to the support you will provide Proposed financial agreement / framework Examples of recent work (preferably in the world of sport) We care about the environment, and like to share your tender within our team, so please send us everything in a digital format. Questions? If you are interested in submitting a tender for this work please send your application outlining your proposal together with costs to Deborah McGinniss, Finance Manager, Scottish Swimming, National Swimming Academy, University of Stirling, Stirling FK9 4LA no later than Friday 30th September 2016. Deborah can also be contacted on 01786 466523 / 07739 891707 if you wish further clarification or additional information.